Legal notice

Van Cleef & Arpels

Talent Privacy Policy and Website Terms of Use

Last updated: June 2023

About Van Cleef & Arpels Careers and this Privacy Notice

In this Privacy Notice, we use the term Van Cleef & Arpels or Van Cleef & Arpels Careers (and ‘we’, ‘us’ and ‘our’) to refer to the head office of Van Cleef & Arpels, branch of Richemont International S.A., having its registered office at 8 route des Biches, CH-1752 Villars-sur-Glâne, Switzerland.

Please take a moment to read the following Notice, as well as our Cookie Policy, which explains how we collect, use, disclose and transfer the personal information that you provide to us on our website or mobile platform applications (together, the ‘Platforms’), when you visit Van Cleef & Arpels Careers or contact us via the contact form. It also explains how we collect information through the use of cookies and related technologies when you use our Platforms. Our Cookie Policy explains how we collect information through the use of cookies and related technologies when you use our Platforms.

From time to time we may update this Privacy Policy. When we do, we will publish the changes on this Platform.

Information you provide to us and how we use it

We collect the information from you as detailed below:

· To access certain areas of our Platforms, you will need to register with us. During the registration process, you will be asked to submit personal information about yourself (for example, your name, addresses, e-mail address, telephone number, CV, work experience, qualification details and information regarding past employment). By entering your details in the fields requested, you enable Van Cleef & Arpels to provide you with the services you select.

In addition, we may also collect personal information from you when you correspond with us (for example, when you send us e-mail communications or use the contact form).
If you choose to interact with us via a social media platform or other third-party service, we will collect the information you have provided to us through that platform.
We also automatically collect certain information about visitors to our Platforms, as described in our Cookie Policy.
We will collect information about your location to the extent that we provide any location services, described in the section headed “Location services” below.

We will use the information we collect from you to

manage and maintain our talent database;
deal with your enquiries and requests;
send service-related communications, including job opportunities and administrative messages such as change of password;
announce and send to you current and future HR and careers opportunities, services and events relating to Van Cleef & Arpels in accordance with your communications preferences (please see the ‘How to edit, delete or access your personal information’ section below for further information about how you can control these updates);
conduct market research so that we can continuously improve the services we provide to our candidates and employees;
prevent illegal activities and form part of our efforts to keep our Platforms secure; and
understand how our Platforms are used so that we can continuously improve our Platforms and offerings.

Cookies and other information that we automatically collect

This website uses cookies according to our Cookie Policy. This Cookie Policy is available to users on each page of the website linked to this Privacy Notice and on each information banner regarding cookies.

IP addresses

We may collect information about your computer or mobile device, including, where available, your IP address, operating system, log-in times and browser type. We use this information to better understand how visitors use our Platforms and for internal reporting purposes.

Location services

Some of the services that we provide are able to use information about your location. For these services, which are typically available on mobile devices or applications, you are provided with the opportunity to consent to the use of location services, which, for example, process information identifying your location derived from GPS or Wi-Fi access points. Your device will have settings that allow you to turn off these services should you no longer wish to benefit from them.

Sharing your information

We do not rent, sell or share personal information about you with other people or non-affiliated companies outside the Richemont group, except under the following circumstances:

To third-party providers who provide services on our behalf.
We may disclose your personal information to any law enforcement agency, court, regulator, government authority or other third party where we believe this is necessary to comply with a legal or regulatory obligation, or otherwise to protect our rights or the rights of any third party.
We may disclose your personal information to any third party that purchases, or to which we transfer, all or substantially all of our assets and business. Should such a sale or transfer occur, we will use reasonable efforts to try to ensure that the entity to which we transfer your personal information uses it in a manner that is consistent with this Privacy Notice.

Cloud hosting and international transfers

Information that we collect may be transferred to, stored and processed in any country or territory where one or more of our affiliated group companies or third-party service providers are located or maintain facilities. Some of these third parties will use cloud-based storage solutions. While other territories may not have the same standards of data protection as those within your home country, we will continue to protect the personal information we transfer in accordance with this Privacy Notice.

We have implemented standard contractual clauses to ensure adequate safeguards are in place to protect your information where it is transferred to our affiliated companies in territories outside the European Economic Area and Switzerland. Where we share your information with a third-party service provider outside of the European Economic Area and Switzerland (as detailed in the section entitled ‘Sharing your information’), we contractually oblige the third-party service provider to implement adequate safeguards to protect your information.

Pre-employment screening

Our employees are part of a global family working in a fair, open and trusted environment. It is important for us to ensure that new employees joining Van Cleef & Arpels have a strong commitment to our shared values.

We therefore reserve the right to ask all candidates in the final stages of recruitment to undergo a pre-employment screening check. Our approach to pre-employment screening is based on the principles of transparency and mutual respect and is conducted in line with all applicable regulations.

For applicants in the United Kingdom only: where any special category and/or criminal convictions data is processed by us or a third party service provider engaged by us, as a result of any candidate pre-screening checks, we hold such data in accordance with our Appropriate Policy Document. The Appropriate Policy Document explains the special category data and criminal offence data we collect and process, as well as our lawful basis for processing such data, together with our procedures for complying with the data protection principles and how we ensure compliance with A.5 of the GDPR.

Retaining your information

We keep your information for only as long as is necessary for our purposes, for example to send you information relating to current and future vacancies across the Richemont group and to protect ourselves in the event of a legal claim. However, the maximum time we will retain your information is a period of one year. After this period, it will be deleted or, in some cases, anonymised. Where we sought your consent to process your personal information and we have no other lawful basis to continue with that processing, we will delete your personal information if you subsequently withdraw your consent.
If you request that we no longer send you communications regarding future vacancies, we will keep a record of your request and contact details to ensure that your request is respected until such time as your information is deleted.

Protecting your information

We want you to feel confident about using our Platforms, and we are committed to protecting the personal information we collect. We limit access to personal information about you to employees who reasonably need access to it in order to provide you with products or services or in order to do their jobs. We have appropriate technical and organisational safeguards (physical, electronic and procedural) to protect the personal information that you provide us with against unauthorised or unlawful processing and against accidental loss, damage or destruction.
However, where we ask you to choose a password in order to access certain parts of our Platforms, you are responsible for selecting a secure password and keeping that password confidential. You should choose a password that you do not use on any other site, and you should not share it with anyone else.

How to edit, delete or access your personal information

You have the right to ask for a copy of any personal information that we hold about you in our records, to correct any inaccuracies and to update any out-of-date information. In some circumstances, you may also have the right to request the erasure of your personal information or restriction of its use. You can also ask us not to send you vacancy-related communications. If you wish to exercise any of these rights, please write to us at the address listed below.
You may unsubscribe from job-alert communications at any time by contacting us at the address below in the section headed ‘Contact us’ or clicking on the ‘unsubscribe’ link in any of our job-alert e-mails.

If you have a concern about how we use your information, as a first step, please contact us using the details set out below and we will do our best to resolve your concern. After investigating your concern, we will respond to you in writing within a reasonable time, setting out our proposed remedial action. You also have the right to complain to a European Data Protection Authority if you think we have processed your personal information in a manner that is unlawful or breaches your rights.

Children

The Platforms are not directed at anyone who we know to be under the age of 13, nor do we collect any personal information from anyone who we know to be under the age of 13. If you are under the age of 13, you should not use the Platforms and should not submit any personal information to us.

California Residents

This section applies solely to the personal information collected online and offline of California job applicants. This section is intended to address the relevant notice requirements of the California Consumer Privacy Act of 2018 as amended by the California Privacy Rights Act of 2020 (collectively, the “CCPA”), and uses certain terms that have the meaning given to them in the CCPA.

Your information, sources and purposes: Please refer to the sections above headed “Information you provide to us and how we use it” and “Cookies and other information that we automatically collect” for a description of the personal information we may collect about you (or have collected in the preceding 12 months) and the sources of such information (such as directly from you and your device or through certain third parties). These sections also describe the purposes for which we may use or have used such information. We do not collect or process sensitive personal information for purposes of inferring characteristics about applicants. To the extent we process deidentified information, we will maintain and use the information in deidentified form and will not attempt to reidentify the information unless permitted by applicable law.
Retaining your information: We will retain your personal information as described in the section headed “Retaining your information” above, for the time period reasonably necessary to achieve the relevant purposes, or any other notice provided at the time of collection, taking into account applicable statutes of limitation and records retention requirements under applicable law.
Disclosing your information: We may have disclosed your personal information to certain categories of third parties, as described in the section headed “Sharing your information” above.
Selling your information/sharing your information for cross-context behavioral advertising: We have not sold personal information in exchange for monetary compensation. As described in the section headed “Cookies and other information that we automatically collect,” we may allow certain third parties (such as certain advertising partners) to collect your personal information via automated technologies on our Platforms in an effort to serve you content and advertisements that may be of interest to you. We also may share your personal information, such as your email address, with third parties for marketing purposes. This kind of sharing may be considered a sale or sharing for cross-context behavioral advertising under the CCPA. You have the right to opt out of this disclosure of your information, as described in the section of our Cookie Policy headed “How to control or delete cookies.”
Your rights: Subject to exceptions under applicable law, you may have certain choices regarding our use and disclosure of your personal information, as described below:

Access: You have the right to request, twice in a 12-month period, that we disclose to you the personal information we have collected about you, including the categories of personal information, the categories of sources from which the personal information is collected, the business or commercial purpose for collecting, selling, or sharing personal information, the categories of third parties to whom we disclose personal information, and the specific pieces of personal information we have collected about you.
Correction: You have the right to request that we correct the personal information we maintain about you, if that information is inaccurate.
Deletion: You have the right to request that we delete certain personal information we have collected from you.
Opt-Out of Sale or Sharing: You have the right to opt out of the sale of your personal information or sharing of your personal information for cross-context behavioral advertising. You can opt-out of cookie-based selling/sharing by clicking here or broadcasting the Global Privacy Control signal. For more information about how to use the Global Privacy Control signal, please see https://globalprivacycontrol.org/. In addition, you can opt out of other types of selling/sharing by contacting us as described in the section headed “Contact us” below. Your opt-out will be specific to the browser and device you are using and will apply to the website domain on which you submit the request. If you clear your cookies or use a new browser or device to access the site, please submit a new request to re-apply your opt-out choice. Note that even if you opt out of sale or sharing, you may still be served advertisements and receive marketing emails from us and our service providers.

To exercise your rights on behalf of yourself or another individual, please contact us as described in the section headed “Contact Us” below. If you exercise your rights, we may require you to provide certain information to verify your identity (such as your name, email address, phone number and/or address) or the authority of any third person acting on your behalf.
No discrimination: If you choose to exercise any of your rights under the CCPA, you have the right to not receive discriminatory treatment by us. This section is available in alternative formats upon request by contacting us as described in the section headed “Contact Us” below.

Updates to this Privacy Notice

From time to time, we may update this Privacy Notice. When we do, we will publish the changes on our Platforms. If you do not agree to these changes, please do not continue to use our Platforms. If material changes are made to this Privacy Notice, we will notify you by e-mail or by placing a prominent notice on our Platforms.